National e-Manifest System

Ohio EPA e-Manifest truck image banner
NOTE: This is a federal program. Ohio EPA has created this page for information purposes only – it should not be relied upon for official requirements of the e-Manifest program. Any questions about the program should be directed to U.S. EPA via email sent to eManifest@epa.gov.

What is e-Manifest?

U.S. EPA established a national system for tracking hazardous waste shipments electronically. This system, known as “e-Manifest,” will modernize the nation’s cradle-to-grave hazardous waste tracking process while saving valuable time, resources, and dollars for industry and states. EPA launched e-Manifest on June 30, 2018.

Highlights

All receiving facilities that accept federally-defined or state-defined hazardous waste (HW) or PCBs are required to submit manifests to U.S. EPA, either electronically or on paper. For each manifest, receiving facilities will be charged a filing fee. The filing fee will vary depending on the method of submittal - with paper costing the most ($15) and electronic the least ($5).

U.S. EPA's goal is to have a fully electronic manifest system eventually eliminating paper manifests. Participating generators will be able to view the manifest data for their facility that the receiver provided to U.S. EPA. Receivers are still obligated to provide generators with a paper copy if the generator isn’t participating electronically.

Generators are not required to participate electronically but are encouraged to do so. Benefits of participation include:

  • increased efficiency and data quality;
  • better recordkeeping; and
  • real-time communication of a manifest’s status.

Paper manifests are changing from a six-part form to a five-part since the state copy is no longer needed. The old six-part form can be used until supplies run out, but U.S. EPA recommends that a sticker be placed at the bottom of page 1 stating that this copy of the signed manifest must be sent to U.S. EPA. A list of approved registered manifest printers can be found here

Transporters who participate will need internet-enabled devices on each truck to electronically sign manifests. A printed copy of the manifest will still need to be on the truck to meet DOT requirements. The e-Manifest system can produce a printed facsimile of a paper manifest.

U.S. EPA has stated that for record retention purposes, as long as a manifest record can be retrieved from the system upon request, there is no need to maintain a paper copy on-site. Land Disposal Restriction forms will still be paper-based and are not part of e-Manifest. They should not be mailed to U.S. EPA along with manifests.

If you have questions about e-Manifest, send them to eManifest@epa.gov

How do I sign up for e-Manifest?

Every e-Manifest user will need to establish their own account. Accounts cannot be shared. There are four e-Manifest permission levels: site manager, viewer; preparer; and certifier.

A site manager is a super user that can view, prepare, and certify manifests and RCRA Subtitle C Site Identification forms for the facility in addition to the following responsibilities: reviews permission requests from users associated with their facility/EPA ID number; maintains paper Electronic Signature Agreements signed by those users; pays manifest fees to U.S. EPA; and can request an API access code. The last two responsibilities are applicable to receiving facilities. Large facilities should establish more than one site manager.

Because of the high level of authority given to a site manager, Ohio EPA recommends that a site manager be someone who is a responsible official or an authorized representative of a responsible official as described in Ohio Administrative Code rule 3745-50-42. This is the same criteria used when Ohio EPA processes user requests for eDRUMS, the Hazardous Waste Biennial Report software in Ohio EPA’s eBusiness Center portal.

The registration and login page is https://rcrainfo.epa.gov/rcrainfoprod/action/secured/login.

An e-Manifest Introduction and Registration video and presentation are available to guide you through the process.

To ask questions about user registration, send an email to RCRAInfoIndustry@epa.ohio.gov.

U.S. EPA’s e-Manifest User Registration information and related FAQs are available here.

e-Manifest is part of the RCRAInfo Industry Application that also includes myRCRAid, which allows users to obtain or update a site’s EPA ID number electronically. This is much quicker than completing and mailing a paper form. Go to Ohio EPA’s Notification of Regulated Waste Activity webpage to get information about myRCRAid. To get started, click on the link for the login page.

Users who previously signed up for myRCRAid can easily add e-Manifest permissions by following the instructions below:

  • Select Profile after clicking your name in the top right corner of the RCRAInfo Home page
  • Select the My Site Permissions tab
  • Click on the box for the facilities you wish to add a permission for and then click Modify Permissions for Selected Sites
  • Click the drop-down arrow next to the permission you are requesting and make a selection (Site Manager is a super user so don’t select that if you don’t qualify)
  • Click Send Request

You will receive an email once the permission request has been processed.

Resources

Go to U.S. EPA’s e-Manifest webpage where you can find:

  • An overview, FAQs and updates. Click here for the most comprehensive FAQ list.
  • A YouTube video from US EPA which demonstrates completion of a fully electronic manifest from the Draft stage to the Signed end point.
  • Webinar information including slides from past presentations
  • Listserv signup information. You can receive e-Manifest communications from U.S. EPA by signing up.
  • A link to the GitHub page where technical information is posted for receivers about how to upload manifest data from their database.
  • User registration instructions for the test environment.

What should a Generator do to prepare?

  • Ask your HW receivers and transporters if they are going to use electronic manifests or paper. The receiver is still obligated to provide you with a copy of the signed manifest. How they do that depends on whether they are using paper or electronic processing. If the generator can access e-Manifest, the receiver does not need to send a paper copy.
  • If you want to create manifests electronically or be able to view them in the system, you can sign up now. A site manager should be the first person to set up an account followed by those who will view, prepare, or certify manifests.
  • If your site already has an EPA ID, verify that the information is up-to-date using RCRAInfo Web. If updates are needed, use myRCRAid to re-notify. The receivers will be using RCRAInfo’s generator identification information to pre-populate scheduled electronic manifests.
  • Access the e-Manifest webpage to learn more. Watch the YouTube video.
  • Any generator who wants to participate in e-Manifest but doesn’t already have an EPA ID number must obtain one. User accounts are linked to EPA ID numbers. You may use myRCRAid to apply for an EPA ID.
     

What should a Transporter do to prepare?

  • The responsible official should apply for the site manager permission. Other site users who are not site managers can sign up for the view, prepare, or certify permission. Every driver using the system will need their own account because of the electronic signature requirement.
  • If your site already has an EPA ID, verify that the information is up-to-date using RCRAInfo Web. If updates are needed, use myRCRAid to re-notify.
  • Communicate with your customers about the changes.
  • Consider applying for e-Manifest permissions in the test environment, including designating a site manager, so employees can become familiar with the system.
  • If you are an independent company, contact the receivers you work with and find out if and when they plan to go electronic. You will need to have an internet-enabled device for each truck so the driver can log into the system and electronically sign a manifest. e-Manifest can be used with smartphones and internet-enabled tablets.
  • Access the federal e-Manifest webpage to learn more.
     

What should a Receiver do to prepare?

  • The responsible official should apply for the site manager. Other site users who are not site managers can sign up for the view, prepare, or certify permission. Site managers will process any e-Manifest user permission requests made for their facilities.
  • Staff can use the test environment to apply for e-Manifest permissions and become familiar with the system. However, they will need to re-apply in the production version of e-Manifest.
  • If submitting data via upload, IT staff should read the materials on the GitHub page, create data files in the proscribed format and test the submission process.
  • Sign up for the e-Manifest listserv on the e-Manifest web page.
  • Determine when you will transition from paper to electronic, knowing that U.S. EPA’s plan is to eventually have all receivers go electronic.
  • Communicate with your customers and transporters about the changes. Because many regulated facilities have used electronic reporting through Ohio EPA’s eBusiness Center, getting Ohio generators to sign up for e-Manifest may not be a hard sell.
     

What should a Broker do to prepare?

 

 

 

 

How to find out more

Go to https://www.epa.gov/e-manifest

Send an email to eManifest@epa.gov or helpdesk@epacdx.net. Call the e-Manifest Help Desk for Industry Users toll free at 833-501-6826 between 8 am and 6 pm Eastern.

e-Manifest Introduction and Registration