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U.S. EPA established a national system for tracking hazardous waste shipments electronically. This system, known as “e-Manifest,” will modernize the nation’s cradle-to-grave hazardous waste tracking process while saving valuable time, resources, and dollars for industry and states. EPA launched e-Manifest on June 30, 2018.
All receiving facilities that accept federally-defined or state-defined hazardous waste (HW) or PCBs are required to submit manifests to U.S. EPA, either electronically or on paper. For each manifest, receiving facilities will be charged a filing fee. The filing fee will vary depending on the method of submittal - with paper costing the most ($15) and electronic the least ($5).
U.S. EPA's goal is to have a fully electronic manifest system eventually eliminating paper manifests. Participating generators will be able to view the manifest data for their facility that the receiver provided to U.S. EPA. Receivers are still obligated to provide generators with a paper copy if the generator isn’t participating electronically.
Generators are not required to participate electronically but are encouraged to do so. Benefits of participation include:
Paper manifests are changing from a six-part form to a five-part since the state copy is no longer needed. The old six-part form can be used until supplies run out, but U.S. EPA recommends that a sticker be placed at the bottom of page 1 stating that this copy of the signed manifest must be sent to U.S. EPA. A list of approved registered manifest printers can be found here
Transporters who participate will need internet-enabled devices on each truck to electronically sign manifests. A printed copy of the manifest will still need to be on the truck to meet DOT requirements. The e-Manifest system can produce a printed facsimile of a paper manifest.
U.S. EPA has stated that for record retention purposes, as long as a manifest record can be retrieved from the system upon request, there is no need to maintain a paper copy on-site. Land Disposal Restriction forms will still be paper-based and are not part of e-Manifest. They should not be mailed to U.S. EPA along with manifests.
If you have questions about e-Manifest, send them to eManifest@epa.gov
Every e-Manifest user will need to establish their own account. Accounts cannot be shared. There are four e-Manifest permission levels: site manager, viewer; preparer; and certifier.
A site manager is a super user that can view, prepare, and certify manifests and RCRA Subtitle C Site Identification forms for the facility in addition to the following responsibilities: reviews permission requests from users associated with their facility/EPA ID number; maintains paper Electronic Signature Agreements signed by those users; pays manifest fees to U.S. EPA; and can request an API access code. The last two responsibilities are applicable to receiving facilities. Large facilities should establish more than one site manager.
Because of the high level of authority given to a site manager, Ohio EPA recommends that a site manager be someone who is a responsible official or an authorized representative of a responsible official as described in Ohio Administrative Code rule 3745-50-42. This is the same criteria used when Ohio EPA processes user requests for eDRUMS, the Hazardous Waste Biennial Report software in Ohio EPA’s eBusiness Center portal.
Site Manager Fact Sheet
The registration and login page is https://rcrainfo.epa.gov/rcrainfoprod/action/secured/login.
An e-Manifest Introduction and Registration video and presentation are available to guide you through the process.
To ask questions about user registration, send an email to RCRAInfoIndustry@epa.ohio.gov.
U.S. EPA’s e-Manifest User Registration information and related FAQs are available here.
e-Manifest is part of the RCRAInfo Industry Application that also includes myRCRAid, which allows users to obtain or update a site’s EPA ID number electronically. This is much quicker than completing and mailing a paper form. Go to Ohio EPA’s Notification of Regulated Waste Activity webpage to get information about myRCRAid. To get started, click on the link for the login page.
Users who previously signed up for myRCRAid can easily add e-Manifest permissions by following the instructions below:
You will receive an email once the permission request has been processed.
Go to U.S. EPA’s e-Manifest webpage where you can find:
Go to https://www.epa.gov/e-manifest
Send an email to eManifest@epa.gov or email@example.com. Call the e-Manifest Help Desk for Industry Users toll free at 833-501-6826 between 8 am and 6 pm Eastern.
e-Manifest Introduction and Registration
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